The Journey Summary Report

Key insights you'll get:

• Total number of trips per vehicle
• Average and total journey times
• Distance metrics and totals
• Speed performance data
• Fleet-wide or individual vehicle analysis

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Accessing the Journey Summary Report

Getting to your summary data is quick and straightforward.

Steps to access

1. Open Reports section – Click "Reports" in the sidebar menu
2. Select Journey Summary tab – Click on "Journey Summary" from the report tabs

The report interface loads with date selector, vehicle filter, and report generation buttons.

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Setting up your report

Configure your report parameters to see exactly the data you need.

Step 1: Select your date range

Using the date picker:

1. Click the calendar icon next to the date field
2. Choose from quick options:
   • Today
   • Yesterday
   • Last 7 Days
   • Last 30 Days
   • This month
   • Last month
   • Custom Range

For custom dates:

• Click start date on the calendar
• Click end date
• Confirm selection

Tip: Use "Last month" for monthly fleet reviews or "Last 7 Days" for weekly performance checks.

Step 2: Choose vehicles or devices

Filter options:

1. Click the dropdown below date picker
2. Select from:
   • All vehicles and devices (default)
   • Individual vehicles
   • Multiple specific vehicles

Note: "All vehicles and devices" gives you complete fleet overview in one report.

Step 3: Run the report

Generate your summary:

• Click the green "Run Report" button
• Report generates within seconds
• Table displays with all metrics

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Understanding report columns

Each column provides specific performance metrics for your vehicles.

Data columns explained

Name – Vehicle or device identifier

• Shows custom names you've assigned
• Listed alphabetically

Rego – Vehicle registration number

• Official registration plate
• Useful for compliance records

Date – Period covered

• Shows exact date range analysed
• Format: DD/MM/YYYY - DD/MM/YYYY

Journeys – Total trip count

• Number of separate journeys
• Each start-to-stop counts as one journey

Avg. Journey Time – Average trip duration

• Mean time per journey
• Format: HH:MM:SS
• Helps identify typical trip patterns

Total Journey Time – Combined driving time

• Sum of all journey durations
• Shows total vehicle utilisation
• Format: HH:MM:SS

Avg. Journey Distance (km) – Average kilometres per trip

• Mean distance travelled per journey
• Useful for route efficiency analysis

Total Distance (km) – Total kilometres travelled

• Complete distance for period
• Essential for maintenance planning
• Used for cost calculations

Speed (km/h) – Speed metrics

• Shows two values:
  • Average speed during journeys
  • Top speed recorded

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Exporting summary data

Share your reports with stakeholders or archive for records.

Export options

Available formats:

• CSV – For spreadsheet analysis
• PDF – For reports and printing

How to export:

1. Run your report
2. Click "Export" button
3. Select format
4. File downloads automatically

Best practices:

• Export monthly summaries for records
• Use CSV for detailed analysis
• PDF for management reports

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Scheduling automated summaries

Set up regular delivery of summary reports.

Creating schedules

1. Run report with desired settings
2. Click "Schedule" button
3. Configure:
   • Frequency (daily/weekly/monthly)
   • Delivery day/time
   • Email recipients
   • Format preference

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Report options

Customise your summary using the Options button.

Available filters

Operating hours only:

• Include only business hours
• Useful for work vehicle analysis
• Excludes after-hours use

Custom time windows:

• Set specific hour ranges
• Good for shift-based operations